This document was last updated on: 30/08/2019
Sharmans Agricultural Limited is committed to protecting your personal information and complying with all applicable legislation in relation to data protection. This policy describes how we collect, use and disclose your personal information.
This policy applies to any personal information about you that you provide to Sharmans Agricultural Limited or which is provided to Sharmans Agricultural Limited by third parties.
The data controller in respect of personal information processed under this policy is Sharmans Agricultural Limited (a company incorporated in England with company number 199317 whose registered office is at College Farm, Gonerby Moor, Grantham NG32 2AB).
We have a Data Protection Officer who you can contact on 01476 562561 or via email firstname.lastname@example.org should you have any comments or queries in relation to this policy or Sharmans Agricultural Limited.
Why do we collect personal information about you?
Sharmans Agricultural Limited collects personal information about you to provide you with our products and services and to improve and develop these for the future.
What Personal Information do we collect?
Sharmans Agricultural Ltd may collect the following types of personal information from you:
• Date of Birth
• Address and address history
• Contact details such as email address and telephone numbers
• Financial information and credit history
• Identifiers assigned to your computer or other internet connected device including your Internet Protocol (IP) address
• Vehicle and/or machine registration and identification numbers
• Telematics information about the location of your vehicle and/or machine
How do we receive personal information about you?
Sharmans Agricultural Limited receives personal information about you:
How do we use Personal Information about you?
Sharmans Agricultural Limited and its group may use your personal information for the following purposes:
Who do we provide this personal information to?
Sharmans Agricultural Limited will provide your personal information to:
What will Sharmans Agricultural Limited do when you apply for our products or services?
Fraud Prevention & Money Laundering
Before we provide products or services to you Sharmans Agricultural Limited may undertake checks for the purposes of preventing fraud and money laundering and to verify your identity. This may be completed via our credit risk management partners.
We, and fraud prevention agencies, may also enable law enforcement agencies to access and use your personal data to detect, investigate and prevent crime.
Fraud prevention agencies can hold your personal data for different periods of time, and if you are considered to pose a fraud or money laundering risk, your data can be held for up to six years.
Credit Records – Credit Reference Agencies
In considering your applications we will search your credit record together with the record of any partners, other officers or beneficial owners at the credit reference and fraud prevention agencies, along with the record of your business. Information held about you, any partners, other officers or beneficial owners, by the credit reference agencies may already be linked to others with whom you have a joint account or similar financial association. All parties’ information may be taken into account when considering applications so you should make sure you discuss this with them, and share with them this information, before lodging the application.
Whether or not your applications proceed, the credit reference agency will place a record of our search on your credit file. This record (but not our name) will be seen by other organisations when you apply for credit in the future. A large number of applications within a short period of time could affect your ability to obtain credit.
Whether or not your applications proceed, the credit reference agencies will link your records and those of your financial associate(s), including any previous and/or subsequent names. These links will remain on your and their files until you or they tell the agency you are no longer financially linked and the agency accepts this.
The agencies may supply us with credit information, such as previous applications, the conduct of accounts in your and your financial associate’s name, any business accounts you have, fraud prevention information and public information such as County Court Judgements, bankruptcies and the Electoral Register.
The identity of the credit reference agencies, their role also as fraud prevention agencies, the data they hold, the ways in which they use and share personal information, data retention periods and your rights with the credit reference agencies are explained in more detail at https://www.equifax.co.uk/crain.html.
When we, credit reference and fraud prevention agencies process personal data, we do so on the basis that we have a legitimate interest in preventing fraud and money laundering, and to verify identity, in order to protect our business and to comply with laws that apply to us. Such processing is also a contractual requirement of the products or services you have requested.
Where we store your information
All personal information we have about you is stored on secure servers operated by Sharmans Agricultural Ltd or its third party service providers.
How long will we keep personal information about you?
Sharmans Agricultural Limited will keep a copy of your personal information for as long as we have a contractual relationship with you, or from the point of a machine or product purchase, and for a period of 10 years thereafter. For personal information which is not linked to a machine purchase we will keep this for a period of 10 years from the date of the record. All quotes will be kept for 12 months from the point of quote.
We may keep your data for longer periods if we cannot delete it for legal, regulatory or technical reasons. Maintaining your personal information for these periods allows us to keep accurate records for our legal obligations and to handle any future complaints.
Sharmans Agricultural Limited does not transfer your data outside the European Economic Area (EEA). Whenever fraud prevention agencies transfer your personal data outside of the EEA, they impose contractual obligations on the recipients of that information to protect it to the standard required in the EEA.
You have the following rights in connection with your personal information processed by Sharmans Agricultural Limited:
You have a right at any time to opt-out or withdraw consent of receiving marketing from us and/or to amend the delivery method we use. You can also opt-out from us passing your information to the other businesses listed above for direct marketing purposes. To manage your rights and delivery preferences please write to us at:
Post: Marketing Department, Sharmans Agricultural, College Farm, Gonerby Moor, Grantham NG32 2AB Email: email@example.com
You can also exercise any of these rights at any time by contacting us contacting our Data Protection Officer using the contact details provided above.
If you are concerned or have questions about how Sharmans Agricultural Limited handles your personal data please contact us and we will do our best to assist you. Please note that you have the right to lodge a complaint with the UK Information Commissioner’s Office (or any other appropriate supervisory authority), which may be accessed through the following link https://ico.org.uk/concerns/ .
This document was last updated on: 05/10/2018
The information collected on this website is also processed by MOONDA which owns its licence, with our server and technical team located in France.
In accordance to your rights and freedom, you can access or make a request concerning your data by contacting this email address: firstname.lastname@example.org.
Please refer to the following table to learn more about MOONDA storage limitation policy :
Type of data
Storage Limitation Policy
Any forms related to data entered on this website (Call me back forms, general contact forms, used equipment contact forms, promotion order forms) is used to handle your enquiry and contact you according to your request.
This data is collected to process your request.
Your consent to our storage limitation policy is required before sending any forms on this website.
Data we saved before May 28th 2018 will be deleted. From now on, your data will be kept for one year after the date that the form has been sent to the dealership.
This data is not transferred outside of the European Union by MOONDA, except if the dealer organization managing the website is located outside of the European Union.
Newsletter subscription is collected to send you information about our company.
This data is collected by %Company_Name% for the purpose of sending emails, promotional materials, and to improve your customer service.
Your consent to your Newsletter subscription is given when you enter your email in the newsletter subscription form.
You can decide to unsubscribe from emails with the link at the bottom of newsletters you will receive thereafter.
When this website will be put offline, we will remove your data from our third-party newsletter delivery service. (Mailchimp)
Analytics tracking information is collected to improve your experience on this website and evaluate our marketing.
This data is collected to improve your experience on this website by %Company_Name% and MOONDA.
Your consent to Google Analytics tracking is managed in the cookie banner by on the "Edit Cookie Settings" link in your footer.
Data tracked by the MOONDA Google Analytics account is IP anonymised and will be deleted after thirty six (36) months.
Data managed by Google Analytics might be transferred outside of the European Union but benefits from the same protection as all Google data described here: https://policies.google.com/privacy/update#enforcement .